Accessing OAKS FIN Inquiries

Inquiries are informal reports that can provide up to the second transactional detail. As a result, they are most useful as a part of day-to-day transactional processing. Inquiries are embedded within specific OAKS FIN modules and are not pre-formatted.

• Inquiries may look different for different users due to the security access of the user.

Accounts Payable

Reviewing Voucher Information

• myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Navigator > Accounts Payable > Review Accounts Payable Info > Vouchers > Voucher

• Use voucher information to access payment details

• Search for vouchers by Suppler and Supplier invoice number

• Drill down to Schedule Payment Inquiry page to view the scheduled payment details for the vouchers.

• Drill down to the Voucher Payment Detail page to access detail on the payment itself.

• Drill down to the Voucher Detail Lines Display pages to view invoice and distribution line level detail for the vouchers.

Reviewing Posted Accounting Entries

• myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Navigator > Accounts Payable > Review Accounts Payable Info > Vouchers > Accounting Entries

• Review voucher accounting entries.

• Use the Voucher Accounting Entries page to review the results of the Voucher Posting Application Engine process.

Reviewing Journal Detail for a GL Journal

• myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Navigator > Accounts Payable > Review Accounts Payable Info > Vouchers > Journal Drill Down

• View journal detail by journal line including Voucher ID, Voucher Description, and Voucher Accounting Entries.

Reviewing Voucher Document Status

• myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Navigator > Accounts Payable > Review Accounts Payable Info > Vouchers > Document Status

• Inquire and cross-reference related documents across the procure-to-pay business cycle.

• Provides quick access to requisitions, PO's, receivers, and vouchers/payments.

Performing Payment Inquiry

• myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Navigator > Accounts Payable > Review Accounts Payable Info > Payments > Payment

• Use payment inquiry to review information such as Supplier info, payment method, payment status, and payment details.

• Payment information details can only be viewed after payments have been made and posted.

Reviewing Supplier Aging

• myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Navigator > Accounts Payable > Review Accounts Payable Info > Supplier > Aging

• Review the aging of different payments for a Supplier or a group of Suppliers.

Reviewing Scheduled Payments on Hold

• myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Navigator > Accounts Payable > Review Accounts Payable Info > Supplier > Scheduled Payments on Hold

• Display detailed information on vouchers that are on hold.

Reviewing Scheduled Payment Information

• myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Navigator > Accounts Payable > Review Accounts Payable Info > Supplier > Scheduled Payment

• Review scheduled payments.

• Search using Supplier ID, Supplier SetID, Remit Supplier SetID or Bank SetID.

Reviewing Current Supplier Balances

• myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Navigator > Accounts Payable > Review Accounts Payable Info > Supplier > Current Balance

• Review the current payables balance for a Supplier or a group of Suppliers.

Accounts Receivable

Reviewing Customer Accounts

• myOhio.gov > MY WORKSPACE > Financials Globe > Accounts Receivable tile > Customer > View Customer Accounts

• Balances
• Profile
• Customer Action
• Customer trends

Reviewing Account Overview

• myOhio.gov > MY WORKSPACE > Financials Globe > Accounts Receivable tile > Customer > View Customer Accounts

• Determine placement for collections.
• Determine placement for disputes.

Asset Management

Reviewing Asset Physical Information

• myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Navigator > Asset Management > Asset Transactions > Owned Assets > Basic Add

• Physical information includes: location, comments, description, manufacturer, tag number, serial ID, and custodian.
• Never use the Asset Basic Information page to verify the cost of an asset.

Billing

Setting Up a Billing Inquiry Phone Number

• myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Navigator > Set up Financials/Supply Chain > Product Related > Billing > Setup > Bill Inquiry Phone

• Define bill inquiry phone numbers to be printed on invoices for customers to call.

Budget Planning Module

Review Online Security Form

• See who is assigned to a certain planning center.
• Look up with employee ID which planning centers a person can access.

General Ledger

Reviewing Journal Entries

• myOhio.gov > MY WORKSPACE > Financials Globe > General Ledger tile > Review Financial Information > Journals

• Review the status of journal entries.

Purchasing

Reviewing Purchase Orders

• myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Navigator > Purchasing > Purchase Order > Review PO Information > Purchase Orders

• Header Details
• Line Items
• Shipping Information
• Accounting Information
• Asset Information

Reviewing Budget Check and Threshold Validation

• myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Navigator > Purchasing > Purchase Order > Buyer's Workbench

• Ensure that ChartField strings on distribution lines are valid
• Ensure sufficient appropriation to cover PO costs
• Review if requisition or purchase order exceeds maximum amount the state allows

Travel and Expense

Checking the Status of Travel Authorizations

• myOhio.gov > MY WORKSPACE > myTravel and Expenses > Travel Authorization > View

• View the status of the travel authorization at any time.
• Statuses: Approved, Denied, Pending, Submitted, Closed

Checking Travel Expense Report Status

• myOhio.gov > MY WORKSPACE > myTravel and Expenses > Expense Reports > View

• Check the status of reimbursements.
• Statuses: Pending, Submitted, Approved, On Hold, Denied, Approved for payment, Staged, Paid, Closed

Checking Non-Travel Expense Report Status

• myOhio.gov > MY WORKSPACE > myTravel and Expenses > Expense Reports > View

• Check the status of reimbursements.
• Statuses: Pending, Submitted, Approved, On Hold, Denied, Approved for payment, Staged, Paid, Closed