Vouchers and Expenditures

Single Payment Voucher Purpose

The Single Payment Voucher exists to reduce the effort required to make a one-time small dollar payment to suppliers not in the OAKS FIN supplier database. Payments made by single payment voucher are not considered in calculating an agency's direct spend authority nor are they reported to the Internal Revenue Service (IRS). Therefore, an agency must consider the payment being made and determine if the single pay voucher is an acceptable method of payment. All purchasing and payment rules required for a Regular Voucher apply to a Single Payment Voucher.

Restrictions for Using a Single Payment Voucher

Single Payment Vouchers may not be used when:

• The supplier has an active record in the OAKS FIN supplier database. If the supplier record is inactive, the supplier must log in to Ohio Pays to reactivate and update their record before payment can be processed, or
• The account code being used is reportable to the IRS, or
• The amount of the payment requires a purchase order be completed.

Exceptions to the Restrictions

Agencies may opt to use a Single Payment Voucher:

• When interfacing payments from another system, if the payments are grant payments that are not required to be reported to the IRS, or
• When manually entering Single Payment Vouchers that did not successfully build in an interface file, or
• When the agency has an agreement with OBM, which allows specific account codes to be used to make payments using a Single Payment Voucher. The agency is responsible for properly reporting payments to the IRS.