Revised: 06/21/2024
Information Technology (IT) projects using capital funding (bond and/or COPS funding) are large in nature and advanced planning is encouraged to help ensure a positive outcome. Agencies are asked to provide additional detail for all large and high-risk IT projects, regardless of funding source used.
Appropriate capital IT project expenditures are explained in the corresponding Capital Planning and Budget Guidance Appendix C: Instructions for Completing Table C-2 provided at the beginning of each Capital Budget cycle. The activities and/or expenditures eligible for capital funding will be outlined in this guidance.
DAS Office of Information Technology (OIT) Enterprise IT Planning maintains the Enterprise Planning Portfolio (EPP). The EPP sets the criteria for each strategic IT initiative, both enterprise (state-wide) and at the agency level. Criteria include strategic priorities, agency impacts, multiple agencies being involved, and the financial values of the projects. Agencies should enter their major IT projects into EPP during the Concept phase, in advance of requesting funding for the project.
The agency should consider an investment a “major project” and reportable to Major Project Governance (MPG) when a project meets one or more of the criteria listed below.
Major Project: Any agency project work product or contractual deliverable that meets one or more of the following value or risk criteria:
Value:
The total project value is expected to exceed $5 million;
A current project that although initially estimated to value $5 million or less, as work progressing is on track to exceed $5 million; or
A project regardless of value that is capitalized via a debt financing mechanism (bonds, certificates of participation (COPS), etc.…).
Risk:
The total project value is expected to exceed $2.5 million and is determined to be “high-risk” or “high-impact”.
“High-Risk” means that the project develops, adds functionality, or reengineers a mission critical application and/or business process.
“High-Impact” means the project has an enterprise or statewide impact; involves more than one state agency, board, or commission; or is initiated by an agency and will involve other non-state governmental entities/organizations.
The Directors of DAS and OBM may also designate a project as “high-risk” or “high-impact” based on other criteria at their discretion.
To aid a request to be funded by the Capital Budget, agencies should complete the Business Plan (or equivalent) so that all parties have the ability to understand the vision and outcomes connected to the investment.