OAKS Automatic Batch Schedule

OAKS runs the following processes on an automatic batch schedule.

Purchasing

The following processes are run at 9:00 am, 11:30 am, 3:00 pm, and overnight Monday through Friday:

Requisition Budget Check
Purchasing Order Sourcing
Multiple Billing Location
Purchasing Order Budget Check
Purchase Order Threshold Validation
Purchase Order Dispatch (email)

Accounts Payable

The following process runs at 9:00 am, 12 Noon, and 3:00 pm, Monday through Friday:

Matching

The following process runs every 30 minutes throughout the day, Monday through Friday:

Voucher Workflow

In addition to the running every 30 minutes throughout the day, the Voucher Workflow job will run right after Matching in all AP streams followed by Voucher Budget Check and then Voucher Threshold Validation.

The following processes are run at 9:00 am and 12 Noon, Monday through Friday:

Voucher Budget Check
Voucher Threshold Validation

Only Matching and Workflow run at 3:00 pm.
Vouchers must pass the 12:00 Noon Budget Check process to be picked up by 2:00 pm pay cycles for payment processing.

Accounts Receivable

The following processes are run at 8:00 am, 9:00 am, 10:00 am, 11:00 am, 1:00 pm, and 3:00 pm, Monday through Friday:

AR Payment Predictor
AR Update
Revenue Estimate Process
Revenue Estimate Budget Check

Budget Check does not run at 9:00 am, 10:00 am, and 1:00 pm.

ACH Electronic Interface, adhoc by OBM
MAF Electronic Interface, adhoc by OBM

The INF30 and INF31 Billing interfaces are processed at night along with all the Billing processes.

General Ledger

The following processes are run at 11:00 am and 3:00 pm, Monday through Friday:

GL Edit
GL Budget Check

Nightly Full Batch Process

Agencies are instructed to have their interface files delivered to their FTP folders by 5:00 pm daily to be picked up by the nightly batch. This table represents the batch jobs that are run nightly in addition to the processes above.

Purchasing	Accounts Payable	Accounts Receivable	General Ledger
INF17-Inbound PO Interface	INF01-Vendor Interface	INF26-Lockbox Interface	Update Average Daily Balance Date
INF18-Outbound PO Interface	INF02-Voucher Interface	AR Payment Loader	Average Daily Cash Balance Report
INF25-Outbound Spending Item Interface	INF03-Payment Interface	INF28-Pending Item Interface	Month to Date Fund Cash Statement
eControlling Board Waiver Interface	EDI Invoices	AR Update	GRF Expenditure and Transfers Out Report
OIT Release and Permit	Expense Invoices to AP	AR Payment Predictor	Trail Balance Report
Vendor Contracts from OIT	Pcard file from Bank	AR Update	Post Daily Balance
Requisition Close	Voucher Post	Revenue Estimate Process	INF15-Master Tables
Receipt Close	Payment Post	Revenue Estimate Budget Check	Journal Post
Purchase Order Close	AP Journal Generator	AR Journal Generator

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