(Account) 5230XX Travel

Revised: 06/14/2018

5230XX Travel

Note: If account code produces a 1099, is included in the MBE/EDGE calculation, is used for Instrastate Transfer Vouchers (ISTVs), or is exempt from the Written Contracts Policy, the corresponding column/row is populated. If column/row is blank, it does not apply.

Account Codes

Account Description

Extended Definition

No PO Required

1099

MBE/
EDGEMBE/
EDGE

M = MBE

E = EDGE

M&E = Both

ISTV

Exempt from Written Contracts Policy

523050

Mileage In-State

Reimbursement for all mileage expenses incurred by state employees or board members compensated in any way, when travel is within the State of Ohio and the purpose of travel is to perform official state business.

No PO

Account Codes	Account Description	Extended Definition	No PO Required	1099	MBE/ EDGEMBE/ EDGE M = MBE E = EDGE M&E = Both	ISTV	Exempt from Written Contracts Policy
523050	Mileage In-State	Reimbursement for all mileage expenses incurred by state employees or board members compensated in any way, when travel is within the State of Ohio and the purpose of travel is to perform official state business.	No PO				Note
523051	Transport & Tolls In-OH / Dirct	Payments to vendors for all expenses incurred for commercial transportation by state employees or board members compensated in any way when the travel is within the State of Ohio and the purpose of travel is to perform official state business. This includes charges for airfare, taxis, bus, subway, train fare, car rentals, parking, etc.		1099	M&E		Note
523052	Commercial Trans In-State / Reimb	Reimbursements for all commercial transportation expenses incurred by state employees or board members compensated in any way, when travel is within the State of Ohio and the purpose of travel is to perform official state business.	No PO				Note
523053	Meals w / Overnight In-State	Reimbursements for meal expenses for a state employee or board member compensated in any way, when travel is accompanied by an overnight stay (either preceding or following the expense) within the State of Ohio and the purpose of travel is to perform official state business.	No PO				Note
523054	Travel - Not IRS Acct Plan	Reimbursement for travel costs to state employees, judges, or board members compensated in any way when the travel is authorized by the agency or ORC and not in accordance with an IRS accountable plan or the State of Ohio Travel Rule. This includes meal expenses not preceded or followed by an overnight stay, commute mileage and other travel expenses granted in ORC 141.10. This account code should also be used for non-reimbursement payments made to state employees that should be included in the employee's W-2 form. This account code is W-2 reportable.	No PO				Note
523055	Conference Meal In-State / Reimb	Reimbursements for all meal expenses at conference sites that are an integral part of the conference and the expenses exceed the usual state rate. Use 523053 for meals (in-state) when the state rate for expenses is not exceeded.	No PO				Note
523056	Lodging In-State / Reimb	Reimbursements for lodging costs for state employees or board members compensated in any way when the lodging cost is incurred while on travel status within the State of Ohio and the purpose of travel is to perform official state business.	No PO				Note
523057	Conference Lodg In-State / Reimb	Reimbursements for all reasonable expenses for lodging at conference sites when the expense exceeds the usual state rate. Use 523056 for lodging (in-state) when the state threshold for expenses is not exceeded.	No PO				Note
523058	Lodge & Meals In-State / Direct	Payment made to vendor for lodging or meal costs for state employees or board members compensated in any way when the lodging or meal cost is incurred while on travel status within the State of Ohio and the purpose of travel is to perform official state business. Include any other authorized direct billed expenses charged by the hotel, if not elsewhere classified (e.g., internet access, parking). Include in state conference direct bill payments.		1099	M&E		Note
523059	Miscellaneous In-State	Reimbursements for any other travel costs not chargeable under the above In-State travel classifications. This includes parking, laundry, and postage and telephone charges related to official state business.	No PO				Note
523060	Mileage Out of State	Reimbursements for all mileage expenses incurred by state employees or board members compensated in any way when travel is outside of the State of Ohio and the purpose of travel is to perform official state business.	No PO				Note
523061	Commercial Trans OS / Direct	Payments to vendors for all expenses incurred for commercial transportation by state employees or board members compensated in any way when the travel is outside of the State of Ohio and the purpose of travel is to perform official state business. This includes charges for airfare, taxis, bus, subway, train fare, car rentals, parking, etc.		1099			Note
523062	Commercial Trans Out-State / Reim	Reimbursements for all expenses incurred for commercial transportation by state employees or board members compensated in any way when travel is outside of the State of Ohio and the purpose of travel is to perform official state business. This includes charges for airfare; taxis; bus, subway, and train fare; car rentals; etc.	No PO				Note
523063	Meals w/ Overnight Out-State	Reimbursement for meal expenses for a state employee or board member compensated in any way when travel is outside of the State of Ohio, the purpose of travel is to perform official state business, and the meal is preceded or followed by an overnight stay.	No PO				Note
523064	Conference Meals Out of State	Reimbursement for all meal expenses at conference sites that are an integral part of the conference and the expenses exceed the usual state rate. Use 523063 for meals (out-of-state) when the state threshold for expenses is not exceeded.	No PO				Note
523065	Lodg/Meals Out-State - Direct	Payment made to vendor for lodging or meal costs for state employees or board members compensated in any way when the lodging or meal cost is incurred while on travel status outside of the State of Ohio and the purpose of travel is to perform official state business. Include any other authorized direct billed expenses charged by the hotel, if not elsewhere classified (e.g., internet access, parking). Include out of state conference direct bill payments.		1099			Note
523066	Lodging Out of State - Reimb	Reimbursement for lodging costs for state employees or board members compensated in any way when the lodging cost is incurred while on travel status outside of the State of Ohio and the purpose of travel is to perform official state business.	No PO				Note
523067	Miscellaneous Out of State	Reimbursement for any other travel costs not chargeable under the above out-of-state travel classifications. This includes parking, laundry, and postage and telephone charges related to official state business.	No PO				Note
523068	Travel Package	Payments made to travel agents or lead entities for business and trade missions outside the United States. The package price should include airfare, hotel accommodations, land transportation, meeting rooms, local/national guide assistance, group meals, reception costs, visa fees, baggage, transfers, and taxes.	No PO				Note
523069	Transportation Not Included Pk	Reimbursement for unanticipated transportation expenses incurred by state employees when conducting business during a trade mission outside the United States.	No PO				Note
523070	Meals Not Included in Package	Reimbursement for unanticipated meal expenses incurred by state employees when conducting business during a trade mission outside the United States.	No PO				Note
523071	Lodging Not Included in Pkg	Reimbursement for unanticipated lodging expenses incurred by state employees when conducting business during a trade mission outside the United States.	No PO				Note
523072	Miscellaneous Outside USA	Reimbursement for all other authorized reimbursement incurred by state employees when conducting business on a trade mission outside the United States.	No PO				Note
523073	Transportation Non-Employee	Payments to vendors for all expenses incurred for commercial transportation for non- state employees and wards of the state. This includes charges for taxis; bus, subway, and train fare; car rentals; etc. This EXCLUDES payments made directly to individuals as reimbursement for travel (55xxxx series).		1099	M&E		Note
523074	Delinquent Payments Travel	Payments made due to penalties assessed for late payment pursuant to collective bargaining agreements. This EXCLUDES penalties assessed by utility companies (525054) and payments made under ORC 126.30 (Prompt Payment) as calculated by agencies (520052).	No PO				Note