Revised: 10/01/2019
Account Codes |
Account Description |
Extended Definition |
No PO Required |
1099 |
M = MBE E = EDGE M&E = Both |
ISTV |
Exempt from Written Contracts Policy |
| 526050 | Food Handling Equip Repair | Payments for labor and associated parts when service is provided by vendor for maintenance, modification, or repair of equipment used in storing, preparing, and serving food (e.g., refrigerators, stoves, ovens, grills, steam tables, peelers, shredders, and grain elevators). Purchase of parts/supplies only, with no labor associated, should be charged to 520051. |
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1099 |
M&E |
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| 526051 | Office Equip Repair / Maint | Payments made for service charges and parts when service is provided by vendor for maintenance, modification, or repair of multi-function devices, service charge for meter usage, calculators, cash registers, copiers, postage machines, micrographic equipment, cameras, and facsimile machines that are used primarily in office operations. Purchase of parts/supplies only, with no labor associated, should be charged to 521050 and 521051. |
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1099 |
M&E |
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| 526052 | Janitorial Service | Payments made for service charges and parts when service is provided by vendor for maintenance, modification, or repair of: 1. household equipment (e.g., washing machines, clothes dryers, electric sweepers, and polishers). 2. cleaning services (e.g., clean draperies and carpets, laundry, dry cleaning, towel service, janitorial service, window washing). 3. disposal services (e.g., hazardous waste and drug disposal, refuse collection, and extermination service). Also includes lawn care services. Purchase of parts/supplies only, with no labor associated, should be charged to 521076. |
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1099 |
M&E |
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| 526053 | Building Maintenance | Payments made for service charges and parts when service is provided by vendor for maintenance, modification, or repair of: 1. attached building equipment (e.g., heating, plumbing, electrical lighting). 2. contract repairs for park shelters, observation towers, fish hatcheries, water storage towers, grain elevators. 3. fees for space modification and repairs for buildings. Purchase of parts/supplies only, with no labor associated, should be charged to 521050 or 521076. |
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1099 |
M&E
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| 526054 | Education & Recreation Maint | Payments made for service charges and parts when service is provided by vendor for maintenance, modification, or repair of educational and recreational equipment (e.g., cameras, recording and playback devices, gymnastic, playground, sports/athletic equipment, and educational equipment). Purchase of parts/supplies only, with no labor associated, should be charged to 521068. |
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1099 |
M&E |
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| 526055 | Med, Lab, Therap Equip Maint | Payments made for service charges and parts when the service is provided by a vendor for maintenance, modification, or repair of equipment used in medical, therapeutic, or laboratory settings (e.g., X-ray machines, microscopes, toxicology equipment, and specialized hospital and laboratory equipment). Purchase of parts/supplies only, with no labor associated, should be charged to 521057. |
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1099 |
M&E |
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| 526056 | Agriculture & Groundskeeping | Payments made for service charges and parts when service is provided by vendor for maintenance, modification, or repair of agriculture and grounds keeping equipment (e.g., lawn mowers, chain saws, cultivators, rakes, harrows). Purchase of parts/supplies only, with no labor associated, should be charged to 521072. |
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1099 |
M&E |
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| 526057 | Factory, Warehouse Maint | Payments made for service charges and parts when service is provided by vendor for maintenance, modification, or repair of equipment used in factories and warehouses (material-handling equipment, payloaders, and other machinery and equipment). Purchase of parts/supplies only, with no labor associated, should be charged to 521050 or 521076. |
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1099 |
M&E |
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| 526058 | Empl Clothing Cleaning / Repair | Payments made for service charges and supplies when service is provided by vendor for laundry and dry cleaning of clothing and uniforms, including footwear, for state employees required to wear uniforms (e.g. highway patrol officers, penitentiary guards, and game wardens). This also includes repairs to clothing and footwear when the repair is made by a vendor. Purchase of parts/supplies only, with no labor associated, should be charged to 521081. This is included as taxable income on an employee's W-2. |
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1099 |
M&E |
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| 526059 | Non-Empl Clothing Clean / Repair | Payments made for service charges and supplies when service is provided by vendor for cleaning and laundering clothing and footwear for inmates, patients and wards of the state. This also includes repairs made to clothing for non-employees. Purchase of parts/supplies only, with no labor associated, should be charged to 521082. |
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1099 |
M&E |
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| 526060 | Recording Devices Maint / Repair | Payments made for service charges and supplies when service is provided by vendor to repair recording devices. Purchase of parts/supplies only, with no labor associated, should be charged to 521xxx series. |
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1099 |
M&E |
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| 526061 | Enviro-Land-Struc-Supp | Payments made for service charges and parts when service is provided by vendor for hazardous waste and environmental clean up for land and buildings. Purchase of parts/supplies only, with no labor associated, should be charged to 521072 or 521076. |
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1099 |
M&E |
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| 526062 | Vehicle / Weight Inspect Maint | Payments made for service charges and supplies when service is provided by vendor for maintenance or repairs to a vehicle inspection station or a weigh station. Purchase of parts/supplies only, with no labor associated, should be charged to 521xxx series. |
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1099 |
M&E |
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| 526063 | Vehicle Maint - Parts w/ Service | Payments made for service charges and parts when service is provided by vendor for vehicle service/maintenance and repair, including collision repair, for state cars, vans, trucks, motorcycles, watercraft and specialized/heavy equipment, when service is provided by vendor. This includes towing charges, mounting and balancing tires, replacing spark plugs, replacing fan belts, repairing radios, changing oil and filters, repairing seat covers, replacing piston rings, repairing mufflers and tail pipes, repairing paint, performing car washes, and performing lubrication service. Purchase of parts/supplies only, with no labor associated, should be charged to 522052 or 522054. |
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1099 |
M&E |
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| 526064 | Aircraft Service Repairs | Payments made for service charges and parts when service is provided by vendor for aircraft service/maintenance and repair. Purchase of parts/supplies only, with no labor associated, should be charged to 522054. |
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1099 |
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| 526065 | Roads, Bridges, Pavement, Docks | Payments made for service charges and parts when service is provided by vendor for maintenance, modification, or repair of roads, bridges, water-related structures, aircraft runways, taxi strips, parking areas, trails and walks (e.g., stump removal, snow removal, dock repair). Purchase of parts/supplies only, with no labor associated, should be charged to 521079. |
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1099 |
M&E |
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| 526066 | Communication Equip Prts & Rpr - Unreg | Payments made for unregulated maintenance agreements, parts, and repairs when the service is performed by a vendor to agency-owned communications equipment including, but not limited to, telephones, radios, walkie-talkies, and headsets. A DAS/OIT release and permit is required. Purchase of parts/supplies only, with no labor associated, should be charged to 521052 or 521053. |
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1099 |
M&E |
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| 526067 | IT Cabling, Equip Srvc, & Rpr | Payments for service charges and parts including, but not limited to, maintenance, modification, repair, or installation of information technology equipment, when the service or repair is performed by a vendor. It includes payments for the installation of premise cable plants, WAN & LAN cabling, voice & data jacks, etc. Purchase of parts/supplies only, with no labor associated, should be charged to 521052 and 521053. A DAS/OIT release and permit is required. |
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1099 |
M&E |
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| 526068 | IT Equip - Cent Repair | Payments for maintenance and repair expenses for technology equipment and peripherals used in a data center environment or in the support of centralized systems. Installation of data center equipment, when bundled with the purchase, should also be charged to this code. Purchase of parts/supplies only, with no labor associated, should be charged to 521054. For items with a per unit cost of $1,000 or more, use 537153. A DAS/OIT release and permit is required. |
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1099 |
M&E |
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| 526069 | Mainframe Hardware Maintenance | Payments for all maintenance expenses for equipment and peripherals that will be used in a data center environment of 100 MIPS (millions of instructions per second) or more when provided by a vendor. A DAS/OIT release and permit is required. |
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1099 |
M&E |
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| 526070 | Software Maintenance | Payments made to maintain software packages (detection and corrections of software errors and the provision of generally incorporated improvements and enhancements). It EXCLUDES charges for mainframe proprietary software maintenance and programming services, (526071). A DAS/OIT release and permit is required. |
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1099 |
M&E |
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| 526071 | Mainframe Proprietary SW Maint | Payment for all maintenance expenses for proprietary software which will be used on hardware in a data center environment consisting of 100 MIPS or more when the maintenance is provided by a vendor. A DAS/OIT release and permit is required. |
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1099 |
M&E |
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| 526072 | IT Dev - Equip / SW / Mnfrm Maint | IT DEVELOPMENT ONLY - Payments for service and maintenance for IT cabling, IT equipment service and repair, software maintenance, and mainframe maintenance during the development/ implementation stages, including regular payments that begin during the development/implementation period but will continue after go-live/steady-state. It EXCLUDES regular payments for these items after go-live/steady-state (526066 - 526071). A DAS/OIT release and permit is required. |
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1099 |
M&E |
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| 526073 | Other Maintenance | Payments made for service charges and parts when service is provided by vendor for maintenance, modification, or repair of items not elsewhere classified. Purchase of parts/supplies only, with no labor associated, should be charged to 521xxx series. |
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1099 |
M&E |
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| 526074 | Reclamation Oil & Gas Proj | Payments made for service charges and parts when service is provided by vendor for reclamation projects. Included are reclamation of land and plugging of oil and gas wells. |
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1099 |
M&E |
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| 526075 | Comm Equip Prts & Rpr-Reg | Payments made for regulated maintenance agreements, parts, and repairs when the service is performed by a vendor to agency-owned communications equipment including, but not limited to, telephones, radios, walkie-talkies, and headsets. A DAS/OIT release and permit is required. Purchase of parts/supplies only, with no labor associated, should be charged to 521052 or 521053. |
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1099 |
M&E |
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