Revised: 04/14/2016
Account Codes |
Account Description |
Extended Definition |
No PO Required |
1099 |
M = MBE E = EDGE M&E = Both |
ISTV |
Exempt from Written Contracts Policy |
| 529050 | Petty Cash Replenishments | "Petty cash reimbursements/ replenishments for all reimbursements except lost or stolen funds. Use 595057 for petty cash establishment or increase and 595051 to replenish lost or stolen funds. |
No PO |
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Exempt |
| 529051 | Petty Cash Replenishments - Lost | Petty cash replenishment due to lost or stolen petty cash funds. Documentation of a State Highway Patrol investigation must be provided. | No PO |
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Exempt |
| 529066 | Board of Deposit / Bank Fees | Any bank service charge that is charged to an account using the Board of Deposit banking services agreement. Specific legal authority must exist for each bank account maintained by an agency. | No PO |
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Exempt |
| 529067 | Bank Charges Not Registered | Any bank service charge that is charged to an account not using the Board of Deposit banking services agreement. Specific legal authority must exist for each bank account maintained by an agency. |
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1099 |
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Exempt |
| 529068 | Prompt Pay Interest - Only | Payments of penalties assessed for late payment of an invoice, paid in compliance with ORC 126.30. Penalties assessed by utility companies should be charged to 525054. | No PO |
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Exempt |
| 529069 | Interest on Funds (Non Bonds) | Payments made for interest on borrowed funds other than bond retirement. | No PO |
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Exempt |
| 529070 | Income Tax Refund - Interest | Payments on interest on taxpayer refunds, in accordance with ORC 5747.11. The Tax Commissioner shall use this code when interest is allowed on refunds of tax imposed in Chapter 5747. | No PO |
1099 |
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Exempt |
| 529071 | Real Estate Taxes & Assessment | Payments made for taxes including real estate tax, road tax, county and transit sales tax, floor stock tax and assessments. | No PO |
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Exempt |
| 529072 | Financial Svc Fees | Financial service processing fees that are not banking fees charged as part of a checking account (e.g., PayPal). Charge banking fees to either 529066 or 529067. |
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1099 |
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| 529073 | Workers' Compensation | State’s contribution to the Workers' Compensation State Insurance Fund in accordance with the provisions of Article II, Section 35 of the Ohio Constitution and Chapter 4123 of the ORC. |
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Exempt |
| 529074 | Insurance--Fidelity Bonds, Prop | Payments for fidelity bonds, guarantee bonds, and property insurance. Payments for vehicle insurance should use 522058. |
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M&E |
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Exempt |
| 529075 | Reimbursement - Food | Reimbursements made to a state employee for infrequent purchases of food for meetings and employee recognition. Reimbursements should only be used when there is no ability to direct bill or use the state payment card. All purchasing procedures must be followed in each instance before this method can be used. Direct purchases of food for meetings and employee recognition should use 520052. | No PO |
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Exempt |
| 529076 | Reimbursement - Mobile Device | Reimbursements made to a state employee for mobile phone calls and data usage or as a stipend in lieu of a state-issued mobile device. This may also include costs incurred by the employee for faxes. If an individual needs continued access to a mobile device, is authorized by the director of that agency, and the cost/benefit of continuing reimbursements is not advantageous to the state, a state-owned mobile device should be requested for the individual. All purchasing procedures must be followed before reimbursement method is used. | No PO |
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Exempt |
| 529077 | Reimbursements - Various | Reimbursements made to state employees that are not payments for tuition reimbursement (512065-512068), food (529075), and cellular phones charges (529076) and various travel (523xxx series). Reimbursements should only be used when there is no ability to direct bill or use the state payment card. All purchasing procedures must be followed before reimbursement is made. Examples may include gasoline, miscellaneous repair items, office supplies, postage, seminar, registration, etc. | No PO |
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Exempt |