Correcting Recycled Vouchers

Overview

Recycled vouchers are vouchers created through an automated process that have missing information are put in recycled status (ISTV, interface, EDI).

 

When OAKS FIN finds errors in vouchers, it sets the Entry Status to Recycle. This means the errors must be corrected before OAKS FIN continues processing the voucher.

 

This could apply to EDI, ISTV, PCard, travel expense, agency interfaced vouchers, and vouchers entered online in OAKS FIN, except for vouchers with budget check exceptions.

 

Some errors result from missing information, such as invalid or incomplete ChartFields strings. Other errors may result from incorrect information, such as when the supplier ID or origin does not exist in OAKS FIN.

 

The Voucher Source field on the Voucher Build Error Detail page shows where the voucher creation begins. The following are the four Voucher Sources seen in OAKS FIN:

Some possible errors:

 

 

 

Steps

  1. Enter the agency code in the Business Unit field.
  2. Click Search.

 

  1. Click on a link for the desired voucher in the Search Results list.

 

  1. Review the error - the field in which the error occurs is displayed in the Field Name field, and the specific error displays in the Message field.

  2. Click Correct Errors.

  1. Click on the invoice information tab.

  2. Click the Go To Review Errors button to review error details.

  1. Review details and click the Return button to return to the Invoice Information tab.
  2. Make changes as necessary.
  3. Click Save.
  4. Click Return to Search to return to the Search Results list to select another error to review.