Unmatching a Voucher to Delete or Update

Overview

This process is for unmatching a voucher from a PO so that the voucher may be modified or deleted.

• Click here for assistance with accessing the OAKS FIN AP Module.

Steps

• myOhio.gov > OAKS FIN > Main Menu > Accounts Payable > Review Accounts Payable Info> Vouchers > Match Workbench
  
  
  

1. Enter the agency code in the Business Unit.

   

    

2. Select Matched from the Match Status dropdown menu.

   

    

3. Select contains from the Voucher ID dropdown menu.

   

    

4. Enter the Voucher ID.

   

    

5. Click Search.

   

    

   • The Search Results display at the bottom of the page.
   • After conducting a search, click the Recent Search Results icon at the end of the breadcrumb navigation anytime to display the Recent Search Results in a pop-up window.

     

    

6. Select the Undo Match checkbox next to the voucher(s) to be unmatched.

   

    

7. Under Action select Undo Matching.

   

    

8. Click Run to confirm the unmatching of the selected voucher(s).

   

    

9. Click OK on the Undo Matching message.

   

    

• A message may appear stating "Unable to connect to the RenServer."

  

   

10. Click OK.

• The voucher is unmatched and available for matching once again.

11. If Deleting the voucher.
• The matching program runs every several hours and will rematch if no modifications is made. Additional information is available on the More Details tab.

  

   

12. If PO Voucher has been denied/approved and changes are needed, the PO Voucher must be unmatched before it is changed and saved to re-trigger workflow.
1. Make all necessary correction to the voucher.
2. Change the Invoice Number.

   

    

3. Save the voucher to reset the voucher Approval Status to "Pending".

   

    

   

    

4. The Invoice Number should be changed back to the original value.

   

    

5. Re-Save the voucher.

   

    

• The voucher will be re-routed back through Workflow.