Vouchering with OSS Process

Process

OBM Shared Services (OSS) processes a wide variety of Accounts Payable transactions by managing the receipt and handling of invoices for numerous state agencies. Once a supplier provides goods or services, the invoice is either submitted to OSS and is scanned into OAKS FIN for paperless processing and retention or sent to the agency for pre-processing before it is submitted to OSS for processing. The invoice image is then presented to the Accounts Payable (AP) associate to enter critical invoice details into OAKS FIN for purchase order and non-purchase order voucher processing.

• All invoices for amounts over $2,500 (unless for Grants, Subsidies, Utilities, and ISTVs) require a valid purchase order to be referenced on the invoice.  When applicable, provide the suppliers with accurate purchase order numbers.
• Credit memos must be submitted with the Invoice it should be applied to and submitted as a single attachment (i.e., email), single transmission (i.e, fax) or single document (ie., mail).  
• Do not obstruct key information when adding stamped information.

• If the guidelines above are not followed, the invoice will be rejected and returned to the sender for resubmission.

What would you like to do?

• Submitting Invoices to OSS
• Changing the Bill Address (Bill To) and Warrant Return Address
• Using a Pre-Processing Form
• Using a Payment Request Form
• AP Sorter Page
• Correcting Vouchers