Revised: 08/01/2023

Securing the Petty Cash Account

Access to the petty cash account should be limited only to the custodian or alternate. Securing the Petty Cash Account is the agency's responsibility and must comply with the following rules.

• A locked cash box must be used to secure cash for the petty cash accounts. The box should be secured in a safe, if available. If a safe is not available, the locked cash box will, at a minimum, be kept in a locked filing cabinet, locked desk drawer, or other secure, locked place.

• Other negotiable documents such as blank checks, uncashed warrants, etc. must also be kept in the secured area.

When there is a change in any of the following information, notify OBM State Petty Cash by email.

• Custodian of a petty cash account.
• Change in the custodian's office location
• Change in the custodian's telephone number or email address.

When there is a change in the agency Chief Fiscal Officer or the Agency Petty Cash Coordinator, a new Biennial Petty Cash Certification form must be filed with OBM within 10 business days.