Revised:  10/07/2024

Creating Distribution Codes

ReferencesReferences

Overview

Distribution Codes are a required Setup item in PeopleSoft. The Distribution Code page is used to establish new Revenue Distribution Codes and maintain existing values.  Distribution Codes are used to expedite the creation and processing of revenue accounting entries for Accounts Receivable, Billing, and Contracts transactions. The use of Distribution codes allows PeopleSoft to define valid sets of ChartFields, assign them a logical name and use them in the various Configuration items and directly during transaction entry. Distribution Codes are similar to Pseudo Codes currently being used by the state of Ohio.

Steps

• https://ohid.ohio.gov/wps/myportal/gov/myohio/ > Financials > NavBar > Menu > Set Up Financials/Supply Chain > Common Definitions > Distribution Accounting > Distribution Code

1. Click the Add a New Value button.

• The Add a New Value page displays.

2. Enter the agency Business Unit code in the SetID field.
3. Enter the desired identifier in the Distribution Code field.
   • The Distribution Code has a maximum of 10 alphanumeric characters.
4. Click Add.

• The Distribution Code page displays.

5. Enter a description of the Distribution Code in the Description field.
6. Enter a brief description of the Distribution Code into the Short Description field.
   • The field is maximum 8 characters, no spaces. By default, OAKS FIN creates one automatically.
7. Select Revenue from the Distribution Type dropdown menu.
   • This value should always be Revenue.
8. Enter the fund code in the Fund field.
9. Enter the account number in the Account field.
   • Revenue account codes always begin with “4.”
10. Enter the three-character agency code in the Dept field.
11. Click Save.