Adding Conference Meals

"Conference" means a prearranged gathering with a formal agenda, for consultation or exchange of information or discussion that benefits the state, including seminars, trainings, meetings, and other professional events. A "conference meal" is when the conference provides a meal requiring payment.

• Use "Conference Meals as the Expense Type (and NOT Meal Per Diem) when a conference provided a meal that required a payment. This allows the traveler to be reimbursed for their actual cost, which may be greater than the per diem. To claim this type of expense, create a separate entry for conference meal and provide the receipt.

1. Conference agenda is required when conference is referenced unless the claim of conference lodging is associated with an OBM Travel Exception allowing traveler to claim more than the per diem amount. (Exception number must be referenced in comment field or attached as documentation.)

2. Select Conference Meals for meals not included in registration and are not free.

• These would be an additional purchase.

• A receipt is required and supporting conference documentation indicating the meal is not included.