Checking the Status of Travel Authorizations

• ReferencesReferences

  • OBM Travel Rule
  • Travel and Expenses SAFE Policy

Overview

After the traveler submits the Travel Authorization it is routed to the supervisor or their designated alternate approver for review. The supervisor or designated alternate approver can approve, send back, or deny the Travel Authorization. The traveler automatically receives an email notification when one of these occurs. The traveler can view the status of the Travel Authorization at any time. This process is performed by the traveler.

Steps

• https://ohid.ohio.gov/wps/myportal/gov/myohio/https://ohid.ohio.gov/wps/myportal/gov/myohio/https://ohid.ohio.gov/wps/myportal/gov/myohio/https://ohid.ohio.gov/wps/myportal/gov/myohio/https://ohid.ohio.gov/wps/myportal/gov/myohio/ > myTravel and Expenses > Travel Authorization > View

1. Click View All or status-specific authorizationsstatus-specific authorizations.

   Returned: The Travel Authorization has been returned for correction before approval.

   View All: All Travel Authorizations despite status will list.

   Approved: The Travel Authorization has been approved.

   • If Travel Authorization is approved, the traveler is then ready to travel. A budget encumbrance is created in OAKS FIN for the planned travel expenses.
   • If budget issues exist, they must be corrected by the agency fiscal office before an Expense Report can be created.

   Denied: The Travel Authorization has been denied.

   • If travel is not approved, the traveler’s supervisor will deny the Travel Authorization.
   • Travel Authorizations that have been denied cannot be edited or resubmitted.

   Not Submitted: The Tavel Authorization has been created but not submitted or has been sent back for revisions by a supervisor.

   • If the traveler’s supervisor finds that some of the expenses are not appropriate or the estimates are not accurate, the Travel Authorization will be sent back for revision.
   • When a Travel Authorization is sent back, modifications can be made.

   Awaiting Approval: The Travel Authorization has been submitted for approval but not yet reviewed by a supervisor.
2. Select the Authorization ID from the results.
   • The Travel Authorization Summary page will display.

3. Review the Approval Status for routing.
4. Click the View Details button.
   • The Travel Authorization Details page displays.

5. Review details for accuracy.