Submitting Invoices to OBM FSS

ReferencesReferences

Ohio Revised Code (ORC) 125.01 (B) defines an "Invoice."
Ohio Revised Code (ORC) 126.30 governs interest on late payments for goods and services.

To enhance efficiency in our Accounts Payable processes, the Office of Budget and Management (OBM) Financial Support Services (FSS) encourages suppliers to submit invoices directly to OBM FSS for prompt processing.

Suppliers can send invoices via email to invoices@ohio.gov. Before emailing Accounts Payable documents, it is crucial to review scanned invoices for legibility and adjust scanning resolutions as needed.

Email Submission Guidelines

Each email attachment must consist of ONE invoice and the supporting documentation for THAT invoice.
Invoice attachments must be in acceptable file types: PDF, JPG, TXT, and TIF.
Illegible or multiple invoices in a single attachment will be rejected and returned for resubmission.
Any text entered in the body of the email is automatically added as the first page of each invoice attachment.
If additional specific instructions or processing information is necessary, please include it in the pre-processing form, not in the body of the email.
An automated email reply will confirm receipt of your email by OBM.
The email invoice packet will be viewable as an attachment on the voucher.

Note: This email box is only used for submitting invoices. Inquires should be emailed to obm.contactcenter@obm.ohio.gov with no attachments or call 1-877-644-6771.

Suppliers can also send an invoice to OBM through regular mail to the following address:

OBM FSS

P.O. Box 182880

Columbus, OH 43218-2880

If an agency opts to receive the invoice from the supplier instead of having it sent directly to OBM FSS, it must be submitted through the OBM FSS Agency Portal. Agencies should refer to the "Submitting Invoice on the OBM FSS Agency Portal" topic for instructions on how to provide the essential information about the submission and the associated invoice via the portal in order to produce the invoice pre-processing form for OBM FSS.

Occasionally there is a need to have an invoice processed immediately. OBM Shared Services provides the Critical Invoice Payment option for agencies that have such a need. Invoices received via this express payment option will be processed within 24 hours, provided they meet one or more of the following criteria:

Subject to a loss of discount
Potential disconnection/termination of services
Risk of late fees
Time sensitive (i.e., grants, federal cash draw)

Express payment requests should be sent to the following mailbox: Criticalinvoices@obm.ohio.gov

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