Revised:  01/05/2024

Process

The Office of Budget and Management (OBM) Financial Support Services (FSS) processes a wide variety of Accounts Payable transactions by managing the receipt and handling of invoices for numerous state agencies. Once a supplier provides goods or services, the invoice is either submitted to OBM and is scanned into OAKS FIN for paperless processing and retention or sent to the agency for pre-processing before it is submitted to OBM FSS for processing. The invoice image is then presented to the Accounts Payable (AP) associate to enter critical invoice details into OAKS FIN for purchase order and non-purchase order voucher processing.

• All invoices for amounts over $5,000 (unless for Grants, Subsidies, or Utilities) require a valid purchase order to be referenced on the invoice.  When applicable, provide the suppliers with accurate purchase order numbers.
• OBM does not process ISTVs, Interface, EDI, or Pcard vouchers.
• For non-purchase order (debit) voucher processing the agency must provide the debit coding, or OBM will use default  coding.
• Credit memos must be submitted with the Invoice it should be applied to and submitted as a single attachment (i.e., email), single transmission (i.e., fax) or single document (i.e., mail). Some suppliers require that a credit memo be applied only to an invoice for the same Account Number that the credit is being issued for.
• Do not obstruct key invoice information when adding stamped information.

If the guidelines above are not followed, the invoice will be rejected and returned to the sender for resubmission.

What would you like to do?

• Change the Bill Address (Bill To) and Warrant Return Address
• Submit Invoices to OBM FSS
• Submit Invoice on the OBM FSS Agency Portal
• View the Work In Progress Reports on the OBM FSS Agency Portal
• Use a Payment Request Form
• AP Sorter Page
• Correcting Vouchers